Clausen Companies is seeking a detail-oriented and professional Accounting Clerk/Administrative Assistant to join our team. This position places a strong emphasis on accounting duties while also supporting administrative and front-desk operations. The ideal candidate will be highly organized, adaptable, and comfortable working in a fast-paced, team-oriented environment.
Key Responsibilities
Accounting Duties
- Create and distribute trucking invoices to customers
- Oversee trucking collections and escalate issues to the Controller as needed
- Process check deposits accurately and promptly
- Consolidate incoming paperwork from warehouse clerks into Excel and create tables for other departments to build invoices from
- Utilize accounting software systems such as McLeod, Excel, and QuickBooks
Administrative & Reception Duties
- Answer and direct phone calls with professionalism and customer focus
- Provide day-to-day administrative support across departments
- Coordinate advertising efforts as needed
- Manage and organize purchases for all company locations
- Maintain supply levels and ensure general office manager functions
- Support the Controller and HR Manager with additional tasks based on experience and knowledge
- Use Microsoft Office Suite for communication, organization, and reporting
Qualifications & Experience
- Minimum of two (2) years of related accounting/administrative experience
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with QuickBooks and McLeod software preferred
- Strong knowledge of customer service best practices (internal & external)
- Excellent organizational skills and attention to detail
- Strong verbal communication, telephone etiquette, and listening skills
- Ability to adapt quickly to changing priorities and handle pressure effectively
- Team-oriented with a cooperative, professional attitude
- High level of accuracy, diligence, and reliability
Key Competencies
- Accounting & Administrative Accuracy
- Customer Focus & Professionalism
- Organization & Multi-tasking
- Problem-Solving & Flexibility
- Strong Communication Skills
Physical Demands
- Ability to sit for 2–3 hours at a time, and occasionally stand, walk, stoop and kneel
- Must frequently lift and/or move up to 10 lbs, and occasionally up to 25 lbs
- Comfortable managing light office upkeep
- Maintain composure and professionalism in high-stress situations and when receiving criticism
Why Join Clausen Companies?
At Clausen Companies, we value professionalism, teamwork, and a positive workplace culture. This role is an excellent opportunity to grow your accounting expertise while contributing to a supportive, family-oriented environment.